berkshires wedding coordination packages
month-of wedding coordination for a seamless celebration
month-of coordination is perfect for couples who have handled most of their planning but want an experienced berkshires wedding coordinator to step in and finalize all the details. beginning 45 days before your wedding, 5 senses events + design brings everything together so your celebration runs flawlessly — whether you're getting married in lenox, stockbridge, pittsfield, great barrington, dalton, or anywhere in berkshire county.
what our month-of coordination includes
starting six weeks out, we take over all communication, logistics, and final planning steps to ensure your berkshires wedding day flows seamlessly. our team schedules a complete venue walk-through, confirms every vendor detail, and reviews your contracts, timelines, and layout. this is especially important for berkshire county venues, which often have unique requirements, limited staffing, or specific vendor guidelines.
we create your final wedding timeline, ceremony plan, reception flow, and full floor plan layout — then distribute it to your full vendor team, including your photographer, dj, florist, caterer, rental company, transportation providers, and venue staff. everyone arrives prepared and aligned.
making sure every detail is covered
from reviewing your guest list to confirming seating arrangements, vendor arrival times, load-in access, and catering needs, we make sure nothing is missed. our month-of wedding coordination service also includes in-person or virtual meetings, unlimited email communication, vendor check-ins, and full support for any last-minute changes.
because we’re based in berkshire county, we understand the region’s unique logistics — rural locations, limited cell service, foliage traffic, narrow roads, and varying weather patterns — and we plan proactively for all of it.
onsite wedding coordination + rehearsal
as your wedding weekend arrives, 5 senses events + design is on-site to handle your ceremony rehearsal and provide full-day coordination for your wedding day. we oversee setup, cue your ceremony, manage vendor arrival, troubleshoot any unexpected issues, and guide the entire timeline from start to finish.
no matter your venue — a garden celebration in lenox, a barn wedding in great barrington, a museum reception in north adams, or a classic ballroom in pittsfield — we ensure your vision comes to life exactly as planned.
your day, fully supported
our mission is simple: to give you total peace of mind. our month-of coordination service allows you to relax and enjoy your wedding knowing that every detail is handled, every vendor is supported, and every moment flows effortlessly.
with 5 senses events + design managing the final stretch of planning, you can be fully present — celebrating with your guests while we take care of the rest.
day-of wedding coordination for a stress-free celebration
day-of coordination is ideal for couples who have planned their berkshires wedding themselves but want an experienced, local coordinator to manage the final details and ensure the celebration runs flawlessly. beginning 14 days before your wedding, 5 senses events + design steps in to provide structure, support, and seamless execution — whether you’re getting married in lenox, stockbridge, great barrington, pittsfield, williamstown, or anywhere throughout berkshire county.
final preparation + vendor communication
two weeks before your event, our team reviews your full wedding timeline, ceremony plan, reception flow, and vendor list to identify any gaps or conflicts. we then reach out to every vendor — photographer, florist, caterer, dj, rental company, officiant, transportation providers, and venue staff — to confirm arrival times, logistics, special requests, and on-site needs.
because berkshires weddings often involve multiple venues, outdoor locations, unpredictable weather, and unique venue rules, this final communication stage is essential. we ensure every vendor knows exactly where to be and when, preventing last-minute surprises or delays.
wedding party + family coordination
we also become the point of contact for your wedding party and immediate family, making sure everyone understands the timeline, ceremony order, transportation plan, and responsibilities. this relieves you from answering dozens of questions and allows you to stay calm, focused, and fully present.
seamless wedding day management
on the day of your wedding, 5 senses events + design arrives early to oversee setup, greet vendors, manage deliveries, confirm décor placement, assist with layout, cue the ceremony, monitor the timeline, and handle any issues discreetly. from intimate garden ceremonies in lenox to rustic barn receptions in great barrington or elegant ballroom weddings in pittsfield, we specialize in coordinating berkshire county events with ease and professionalism.
we manage the full flow of your day — ceremony → cocktail hour → reception — ensuring everything transitions smoothly for both you and your guests.
stress-free celebration
our primary goal with day-of coordination is simple: to give you the freedom to enjoy your wedding without stress. with our local expertise, calm presence, and meticulous attention to detail, you can relax knowing every moment is running exactly as planned.
with 5 senses events + design managing your timeline, vendors, logistics, décor, and on-site coordination, your berkshires wedding will feel effortless from beginning to end.
